Large businesses receive many packages on a regular basis and purchasing a Package Receiving Software is an essential for any large business. Often, business documents received by a company are time sensitive, which requires immediate action. However, with poor package management the company can lose valuable business and share of profits. If you are wondering how, then here are a few scenarios:
Vendor Management
If you are a supplier that accepts to win long-term contracts and ensure sustainability of business, then you need to act on quotation requests quickly. Often, large-scale supplier will receive quotation requests for long-term. However, the quotation requests are not sent to one supplier, therefore, if you are unable to respond to a quotation request in a timely fashion, you might lose a huge contract that can result in loss of revenue. Vendors seek long-term contracts to benefit by selling in mass quantities, while keeping a low profit margin. Therefore, the more you sell, the greater the profit. This means that as a vendor, you need to target corporates and large-scale consumers. As a supplier, you cannot afford to miss quotation invites from potential clients.
Tender Management
If you are a contractor or a construction business, you are bound to receive tender requests from various sectors in the market. A tender needs to be filled out carefully, ensuring all the elements, costing, and delivery. Often, the deadlines for tenders are tight and you need all the time on your hand to maximize your planning phase. If your company has poor management when it comes to receiving packages or documents, you might fail to respond to a tender request on time. If you handle the request late, you might lack the time needed to plan the proposal carefully, which would ultimately lower your chances of winning the tender. Tenders are massive projects and in most cases, secure revenues for a year or so. Therefore, losing opportunity to participate in a tender would mean considerable loss of revenue for the business and would cripple its long-term sustainability.
A package receiving software helps you mitigate the risks of poor parcel management effectively by offering the following benefits:
Digital Time Stamps
A package receiving software creates digital time stamp for each parcel received, along with its brief description. This helps organizations prioritize the mail the needs to be delivered to ensure that valuable time is not lost due to poor management. For example, certain legal documents or envelopes from different organizations would be easily identified during the sorting phase.
Efficient Distribution System
Large corporations have hundreds of employees that would prefer receiving their packages during office hours. This can overwhelm the mail-handling department and can create a chaos and burden the mail room staff with deliveries. However, best package receiving software comes with an email notification system that notifies the employees once a parcel has been received in their name. Therefore, they can simply collect them on their way out rather than the mail room staff carrying out deliveries.
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